National Contract Management Association

East Tennessee Chapter

January 22, 2002

Joel Pearman called the meeting to order at 11:30 p.m.

The Officer and Committee update/status reports were as follows:

President: Joel Pearman called a motion to name Bob Lynch Vice President. The board approved.

Vice President: Mr. Lynch accepted the Vice President position for the Chapter.

National Director: David Wallace offered assistance with NES.

Secretary: Deadline for the submittal of the newsletter will be January 26, 2002. Katherine Bumgardner thanked everyone for submitting all of their articles on time last month. The newsletter went out ahead of schedule.

Treasurer: Seaira Stephenson submitted a financial report for the newsletter. Seaira researched the costs associated with setting up an account to accept credit cards. It will cost approximately $400 per year. The membership meeting will continue to accept cash or check only at the door. The decision was made to seek the opinions of the membership regarding the implementation of the utilization of credit cards at the next membership meeting. Seaira will also do a write up for the newsletter.

Education: Barbara Turner announced that Richard Hopf was still tentative for March. Lynn Calvert will speak in February. Barbara Turner and Mary Berry assisted Christine Bond in identifying speakers. Jim McCarthy from American Operations Corporation will speak May 1. A workshop is being planned for May. Dan Sweet will discuss subcontracting and the unnecessary flow down clauses. The seminar is currently breaking even.

It was decided that ETEBA will get the membership rate for the seminar. Bob Lynch volunteered to place the announcement on the ETEBA Website. Barbara Turner will send Faye Orick information on the seminar for the media.

We do not currently have an NES Chair. The NES package should have been received from National much earlier in the program year. Barbara Turner will call National to get another package. David Wallace volunteered to assist. We will benchmark with other chapters to identify a speaker. Bob Lynch will inquire with Penne Howard to request her assistance with the NES registration.

Scholarship: Seaira reported for McArthur Moore. McArthur is selecting the scholarship review committee now. Faye Orick requested a copy of the scholarship application to post on the website. The scholarship must be a local student attending a local institution.

Employment: No update.

Membership: The chapter currently has 144 members. The Chapter has received 3 new applications this period. Gina Thomas will distribute the membership directory via email. David Wallace will provide a copy of an old directory to the Membership Chair.

Membership has requested service pins from National. Gina Thomas will follow up on the request once again. Gina Thomas will do a presentation from membership at the next membership meeting.

The board discussed various ways to increase the Chapter membership. The Chapter has not been receiving new membership applications locally. When registering locally members get a $20 rebate.

Graalman: No update.

Program: Richard Hopf is still tentative for March.

Social: Vicki Dyer reported that the Garden Plaza did not charge us for the room for the seminar.

Publicity/Webmaster: Faye Orick will update the website with the scholarship application and will provide the media with a seminar announcement.

Bylaws: Bylaws were accepted by the membership, endorsed by the chapter officers and are now officially adopted.

Joel Pearman adjourned the meeting at 12:30 p.m.