National Contract Management Association

East Tennessee Chapter

October 16, 2001

Mark Williams called the meeting to order at 12:00 p.m.

The Officer and Committee update/status reports were as follows:

President: Reviewed the operating plan and position descriptions.

Vice President: Discussed the updating of the Chapter Bylaws. A copy will be made available to every member at the November membership meeting for comment.

Secretary: Requested a copy of the previous board meeting minutes that were taken by the President at the September board meeting.

Treasurer: National will not accept credit cards from Chapters. The Treasurer will contact national to determine if that rule is inclusive of payment by credit card of memberships and NES by individual member.

The account balances as of September 30, 2001 are as follows: $4,030.41 in checking, $100 in cash, $5,653 in CD and $5,027 in savings with a balance of $10,309. $519 was deposited following last months membership meeting. We lost $80. If we do not utilize the Garden Plaza’s projector we will be breaking even.

A total of $1,666 in rebates was received from National for membership. Scholarships funds were paid out. There is a conflict with a $1000 scholarship awarded to Mr. Mercer. Mr. Mercer is on a full scholarship at Florida A&M. Scholarships have been jointly endorsed to the individual and the institution in the past. The question was raised on whether or not the check could be endorsed to the recipient only. Decision was deferred.

Education: Mary Berry and Barbara Turner will chair education. There will be 1 all day workshop and one NES this year.

Scholarship: No update.

Employment: No update.

Membership: A cross check of the membership database is needed. A membership update will be conducted at the November membership meeting. It was decided to distribute membership pins through the mail. Membership will periodically perform member profiles for the newsletter. A membership directory will be available by December 31.

Graalman: There were 5 Category II chapters in the South East region. We took 2^nd place with 155 points. Research Triangle Park took 1^st. Graalman goals need to be set. There were some easy points that were not captured last year, an example would be the distribution of the membership directory.

Newsletter: Will look for an internet site to obtain a contracts tip of the month.

Program: Will Minter will speak in November.

Social: The Garden Plaza will now allow us to book 9 months in advance. Our dates are confirmed for the program year.

Publicity/Webmaster: No Update.

Mark Williams adjourned the meeting at 1:30 p.m.