National Contract Management Association
East Tennessee Chapter
September 19, 2000

David Wallace called the meeting to order at 12:00 p.m. The Officer and Committee update/status reports were as follows:

President: David Wallace distributed the chapter long range operating plan.

Vice President: Mark Williams transitioned the treasury duties to Judy Franklin.

Secretary: No update.

Treasurer: Judy Franklin reported $11,005.31 in checking, $520.03 in savings, and $5,228.96 in CD. Two rebate checks were received. One for a $520 membership rebate from national and another one was received for $400 possibly for a workshop or reimbursement for some credit card payments. We should get another rebate at the end of August. We distributed $3,000 in scholarships last year and should get a rebate for that award. Ms. Franklin will distribute the budget for last year for comment. As a general rule we add 3% to the budget each year.

Education: Karen Shears reported that we have a workshop scheduled for October. The topic will be "Marketing on the Internet and Internet Security for Electronic Commerce" presented by Atlanta Electronic Commerce Resource Center. Chuck Williams will do a "Small Business Latest Issues" workshop on November 8th. Bruce Bollen from Pro2Serve has volunteered to do a workshop on "Prime/Subcontractor Relationships." We will try to do a 1 hour workshop in January. There will not be a workshop in December. The meeting will be in the evening. David Wallace expressed a desire to do an ESI course. The board agreed that they would like to do a ½ day or a full day workshop in addition to NES. It was agreed that the end of January may be a good time. Possible presenter may be Steve Johnston from GSA Atlanta.

Scholarship: David Wallace stated that he would like to do an extra scholarship this year. The plan is for 1 scholarship at $1,000 and 1 for $2,000.

Employment: Al Guidry discussed getting the word out to all the primes in the area regarding the services that NCMA provides. NCMA is proposing to create an additional certification. Mr. Guidry also obtained information regarding pins to pass along to the membership chair. If we generate a list of service pins needed, national will supply them. Mark Williams agreed to pass along the information to Yvette Cantrell. Steve Hodges suggested that we start the distribution at the highest years service, i.e. 30 years and work our way down.

Membership: Yvette Cantrell was unable to attend. Mark Williams reported that we had approximately 150 members. The membership retention plan has been submitted to national.

Graalman: Elise Roske handed in the Graalman for last year.

NES: Mike Criss passed along that Bechtel would assign someone to do NES.

Newsletter: Katherine Bumgardner requested newsletter articles to be in by Friday. David Wallace will submit a timely topics article.

Program: Steve Hodges distributed a strategy matrix for programs with confirmed events in italics. He stated that we need to obtain maximum participation in October. Judge Paul may run into funding issues if there is not available funding under a continuing resolution. Mr. Hodges requested that the chapter fund travel for Judge Paul up to $600 if that became necessary. The board voted to approve. Mr. Hodges requested $20 per month for speaker gifts. He has purchased the gifts for the first 3 months.

Social: Vicki Dyer reported the October workshop would be held in the Clyde Hopkins room. The room will only hold 15 participants. Ms. Dyer will attempt to reschedule the January 3rd meeting to January 10th.

Historian: Position is currently open. David Wallace will contact Connie Bayless to assess her interest in filling this position. We need to locate the current Past President's plaque. An earlier plaque is displayed at the Oak Ridge Library.

Constitution and ByLaws: Joel Pearman has a draft of the bylaws. He needs the outline of responsibilities for the Graalman chair and the historian. The effective date of the bylaws was discussed. It was consensus that the effective date became the date signed.

Publicity/Webmaster: Tim Elrod reported that the website had not been updated since June. He can not get in touch with Geff Ivey. If we knew the code that the page was written in, Mr. Elrod could maintain it. David Wallace agreed to contact Geff Ivey to assess his interest in continuing his services to the chapter.

David Wallace adjourned the meeting at 1:00 p.m.