National Contract Management Association
East Tennessee Chapter
March 15, 2000
David Wallace called the meeting to order at 11:33 a.m.
The Officer and Committee update/status reports were as follows:
Secretary: Distributed unedited version of the February minutes. Will send an email for comment and approval.
Education: No report.
Scholarship: David Wallace will get with Elise Roske to status scholarships.
Program: Joan Cronan, the UT Assistant Basketball coach will speak in May. Bill Madia from UT-Battelle will speak in June.
Membership: No report. Al Guidry inquired about years of service pins. All will get in contact with Lisa Oldham.
Employment: No report.
Historian: No report.
Graalman: No report
Constitution and Bylaws: Joel Pearman will send Elise a list of officers and duties to approve. He has a variety of different versions of the bylaws.
NES: Mike Criss submitted the NES budget. He reported that the NES must have 22 in attendance to break even. Greg Fordham, an accountant from Atlanta will be our second speaker. The Atlanta chapter cancelled their NES due to lack of participation. We have 8 registered. The board needs to assess attendance within their own organizations. NES will email an announcement next week.
Newsletter: No report. It was discussed that not all members are getting their electronic copy of the email. The board discussed possible ways of gathering email address information.
Publicity and Website: Robert Madgett reported that there had been over 1000 hits on our web site. There were 96 hits last month.
Fellows: No report. Certification: Starting to meet two times per month. Two people studying for CPCM. Two will take the exam next time and one is scheduled to take the CPCM. Workbooks are from 1993, suggested that the chapter buy a new set. Mark Williams will donate his set. We will reimburse participants if they pass the exam ($70). We get Graalman points for this.
Social and Facilities: No report.
Treasurer: Mark Williams reported the February ending balance of $14,093.02. NCMA is not exempt from state sales tax. We do owe sales tax. The local chapter will use NCMA National's EIN for reporting to the IRS. We received a letter from the IRS requesting the EIN. Still working on the details of the financial report for the workshop. Discussed ways to provide restitution to a member that paid for the workshop but did not attend. The board approved that a certificate for credit would be issued for the next workshop. It was discussed that members need to be made aware of the luncheon subsidy. Discussed purchasing a projector the problem is that we do not have anyone designated to be responsible for the equipment. The board also discussed purchasing a digital camera, a screen, projector, and a microphone. Al Guidry will research the cost of a digital camera and will make a recommendation.
Vice President: David Wallace wanted to congratulate Karen Shears on the Best Value seminar. A lot of positive feedback was received. Maybe we could do one in Gatlinburg next year. What are the thoughts on this. It was suggested that if a bigger facility was what we were looking for then the Cedar Bluff area would have several to offer.
President: No report.
David Wallace adjourned at 12:25.